Best email apps for Windows 10 – Windows Central
What are the best emails apps for Windows 10?
The flow of email headed your way never abates, and you need a robust and easy-to-use Windows 10 app to help you manage it all. There are hundreds of email apps vying for your attention, but only a handful are really worth mentioning.
Whether you’re looking for a complete email productivity suite, an app designed for touch functionality, or an app that strictly sends and receives email, we’ve rounded up the best email apps available for Windows 10.
What would an email app roundup be without Outlook? It is an included part of some Microsoft Office packages, but can also be bought separately starting at about $100 for the standalone desktop app.
But you don’t have to use just an Outlook.com email address — the Outlook app supports practically every email service, so you can add in all of your accounts and keep everything organized and in one spot. Along with calendar and task integration, Outlook has a load of adjustable inbox rules to help keep you in the know. Set notification sounds when a specific person sends a message containing specified keywords, or automatically move an email to a folder when it comes from a certain address — perfect for keeping work email separate from personal email.
Yes, there are a ton of tools available in Outlook, and they can be a bit daunting for beginners. Thankfully, Outlook has been redesigned in the past few years to not shove everything in your face right away. As you become more familiar, you might even want to take a look at Outlook’s built-in Visual Basic for Applications (VBA) developer that lets you build macros for the app. There are already a lot of scripts available online that will accelerate your Outlook output.
Mailbird is aptly named — it is a very lightweight program that won’t bog down your PC, but is still beautiful to look at and easy to use. Just about everything about the app can be customized, from account icons to text formatting to reply colors, leaving you pleased each time you open the app.
The Mailbird developers have done their best to remove every unnecessary step between you and getting what you want done, resulting in a super productive day. Create your own quick replies, drag and drop attachments, and even search for messages just by clicking on a user’s profile picture.
Received an email from an unknown professional? Two clicks and you can be looking them up on LinkedIn. There are a bunch of other integrated apps to make your life easier, including Dropbox, Facebook, Google Docs, Twitter, and WhatsApp.
Import your mailboxes from your other email services into Mailbird and watch it fly. There is a free version that has limited function, a pro version that starts at about $1 a month, and a lifetime pro subscription that costs about $45.
This email app has everything a basic user needs: calendar, contacts, and task integration, as well as live chat between users. eM Client allow you to import settings and content from pretty much all other email services, so you’ll have no problem making the change. Keep in mind that the free version only lets you import two profiles, whereas the pro version, which starts at about $50, lets you import as many as you want.
As far as built-in tools go, you’re sure to find a few favorites. Keep your prose tight with spell-check, translate foreign languages using Bing’s translator, easily share calendar events and tasks with others, and customize your contacts list for better organization across multiple email profiles. The live chat even has a built-in file transfer function for when you need to quickly relay a file.
Inky claims that email is broken, but it’s here to fix it. We send so much personal information through our email, and too often it’s not encrypted for safety. Inky’s solution? End-to-end encryption on all transmissions.
Inky remains super simple to use despite the added security, and you can import all other email accounts to use with it. To keep all those emails organized, you can add personal tags to messages that later come in handy when you do a search for a certain group of messages.
The user interface is clean and easy to navigate, thanks to automatic organization as messages come flooding in. If you can’t seem to find an email right off the bat, Inky’s powerful search function will promptly take care of things so you can stop wasting time.
You can try out Inky for free for 14 days, and can continue using Inky for free if you have an Outlook, Gmail, or iCloud account. Users of other email services will want to look at the monthly subscription option that costs about $5. Inky is available for Windows 10, Mac OS, iOS, and Android.
Veteran Windows users will be immediately reminded of the old days when they see the Claws Mail user interface. Don’t let it fool you — this is an able app geared toward advanced users who don’t mind setting things up on their own. Yes, you can add an unlimited amount of email accounts, but you have to do it yourself — there’s no easy-import button or wizard.
Claws Mail has an active bug tracker that ensures any problems encountered are quickly fixed, and the app itself is updated regularly. This is a perfect app for PCs that have seen better days, as it uses a minimum amount of memory and processing power. The trade-off is that there is no HTML support and lacks some of the advanced connectivity features of apps like Outlook. There are, however, several included plugins, like SpamAssassin, that give you a helping hand.
If you don’t mind setting things up on your own, and you’re looking for an email app that isn’t a system hog, check out Claws Mail — the retro vibe is completely free.
Zimbra Desktop is a free, open source email app that has been around for quite awhile, and has been through some major changes — despite the changes, work has gone on, and we have here one of the best email apps for Windows 10.
Tools like calendar, contacts, tasks, and briefcase keep you on the ball throughout the day, and a tabbed message system along the top of the window reduces clutter on your desktop.
Want to work offline? No problems here. Zimbra lets you work on anything you have saved to a local disk. When you’re back online, you can gather all of your mailboxes — including Gmail, Yahoo!, and Outlook accounts — into Zimbra to keep your messages easily organized.
Zimbra works cross-platform on Windows, Linux, and Mac OS, and, as mentioned, is completely free.
TouchMail is an awesome email app that those of you using a tablet or convertible laptop will love. Import your current email profiles — excepting POP3 accounts — into this app in order to get streamlined touch functionality.
The user interface is bright and colorful, which is a nice change from other email apps, and you’ll find a bunch of regular email tools at your disposal. You can organize your messages from multiple accounts into easy-access folders, and a decent filtering system is readily available when you need it.
For a great email app designed for touch, check out TouchMail. It is free, but does contain some in-app purchases.
Mozilla’s Thunderbird email app is sort of unique — it has a built-in extensions manager that is full of great tools created by the Thunderbird community. There’s probably already an extension for that nagging problem you keep encountering with email apps, or for your idea on how to make things faster.
A setup wizard will get all of your email accounts gathered safely within Thunderbird, and a strong search tool ensures you will be able to find whatever it is you’re looking for. Those of you who handle enormous amounts of email will love the activity manager that keeps track of everything you do within Thunderbird. Can’t remember which folder you sent that email to? Just have a look at the log and see where it went.
To help reduce clutter when writing multiple emails, Thunderbird employs a tab system to keep everything within one window. Thunderbird is also full of all the standard email tools — like an address book, an attachment reminder, and a spam filter — you’d expect, which really make it one of the best free Windows 10 email apps available.